|
To initiate Majicdoor system in your organization, you need to register for membership. Click SUBSCRIBE on the right bar of the home page of Majicdoor to get to the page to register. Fill out the form and press OK. Read the Terms and Conditions and click I agree. Input the number of users, amount of space needed and number of units you require for SMS alerts in the fields of Unit column. See the amount of Grand Total which you will have to pay either by cheque or PayPal. Choose either Pay by Cheque or Pay by PayPal and press OK. If you choose Pay by Cheque, you will be led to the page of Payment. Fill out your payment details in the Cheque Option, write Billing Address and press OK. Or if you choose Pay by PayPal, you will get to the page of PayPal. Complete the payment process in PayPal. Check your inbox of the email address that you gave in the registration form. After acceptance of your request and payment by Majicdoor, you will receive a welcome message from Majicdoor having Username and Password to log in to Majicdoor. You will also receive another email with a description of how to get started. |
Log in to Majicdoor using the username and password sent to your email. After logging in, you will be opted to change your password. You may either Change the password or Cancel the option. Now follow the instruction sent to your email about how to get started. As Chief Administrator of Majicdoor application for your
organisation, you can only administer
the application for your users. You cannot place order or take any order from
anyone. Therefore, you have to set up
at least one user to get started. |
|
Setting up departments is optional and you can always set them up later. To set
up your departments, designations, products, customers, order types, task
categories, etc., please do the following: If you have several departments in your organization like
Human Resource Department, Accounts Department, Input the number of departments in the field shown as above and click Add button to generate requested number of rows for the departments to be added. Requested number of rows will be created to add the same number of departments. Write the name of
the departments of your organization in the fields beside the numbers. You may
remove any row clicking on the respective Remove button. To remove all
the blank rows click on Remove blank row(s). Click Save
button after inputting all the required departments of your organization here. You may cancel the
action clicking Cancel button. |
|
Setting up designations (i.e., job titles) is optional and you can always set
them up later. To set up the designations
used in your organization, please do the following: You may set up Majicdoor users’ designations (e.g. Production Manager, Human Resource Manager, Project Manager, Marketing Executive etc.) in this screen to show up in their profiles.
Requested number of rows will be created to add the same number of designations. Write the name of
the designations available in your organization in the fields beside the
numbers. You may remove any row clicking on the respective Remove
button. To remove all the blank rows click on Remove blank row(s). Click Save
button after inputting all the required designations of your organization here.
You may cancel the
action clicking Cancel button. |
|
Setting up products is optional and
you can always set them up later. To set up the products used in your
organization, please do the following: Products e.g. Oven T-shirts, Stock Trading Solution, Flucloxacilin capsule are outputs of the combined efforts of your enterprise. Its generate income for your organization. You may need to keep track all the activities relating to the orders or projects of your organization. Setting up products in Majicdoor will help you to keep track orders, projects or activities of your organisation based on your products. Input the number of products in the field shown as above and click Add button to generate requested number of rows for the products to be added. Requested number of rows will be created to add the same number of products. Write the name of
the products of your organization in the fields beside the numbers. You may
remove any row clicking on the respective Remove button. To remove all
the blank rows click on Remove blank row(s). Click Save
button after inputting all the required products of your organization here. You may cancel the
action clicking Cancel button. |
|
Setting up customers or clients is optional and you can always set them up
later. To set up the customers who use the products of your organization,
please do the following: Customers are the buyers, clients or beneficiaries of your organization. They may be companies, organizations or individuals e.g. BRAC, Eastern Bank Ltd., Wal-Mart, Jessie & Penny etc. Setting up customers will help you keep track your orders or projects based on your customers. Input the number of customers in the field shown as above and click Add button to generate requested number of rows for the customers to be added. Requested number of rows will be created to add the same number of customers. Write the name of
the customers or clients of your organization in the fields beside the numbers.
You may remove any row clicking on the respective Remove button. To
remove all the blank rows click on Remove blank row(s). Click Save
button after inputting all the required customers of your organization here. You may cancel the
action clicking Cancel button. |
|
Setting up order types is optional and you can always set them up later. Order types are useful to classify and group all your orders or projects into different types to help keep you track the orders and/or projects and generate reports on the orders from Majicdoor. Examples of order types: Production or Development; Research & Development; Presales Activities; Project Implementation; Customer Service; Project Evaluation etc. To set up the order types, please do the following: Input the number of order types you want to set up in the field shown as above and click Add button to generate requested number of rows for the order types to be added. Requested number of rows will be created to add the same number of order types. Write the name of
the order types or clients of your organization in the fields beside the
numbers. You may remove any row clicking on the respective Remove
button. To remove all the blank rows click on Remove blank row(s). Click Save
button after inputting all the required order types of your organization here. You may cancel the
action clicking Cancel button.
|
|
Setting up task categories is optional and you can always set them up later. You may create or classify different categories of tasks that would help you to keep track all the tasks of any project, order or organization and generate report accordingly. Tasks are components or activities under an order e.g. Impact Analysis, Coding and, System Testing in a software company; Cutting, Stitching and, Shipping in a garments company. To set up the task categories in your organization, please
do the following: Input the number of task categories you want to set up in the field shown as above and click Add button to generate requested number of rows for the order types to be added. Requested number of rows will be created to add the same number of task categories. Write the name of
the task categories or clients of your organization in the fields beside the
numbers. You may remove any row clicking on the respective Remove
button. To remove all the blank rows click on Remove blank row(s). Click Save
button after inputting all the required task categories of your organization
here. You may cancel the
action clicking Cancel button. |
|
You may set up different units to group your orders from this screen. You may have different orders or sub-orders for different units of activities of your organization. Research & Development, Training, Procurement, Production, Marketing & Delivery and Shipment may be different units of activities. Added units in this screen will come up in a list to choose from when you will create order. You may always change the set up units if you need. Location: Control Panel > Standing Data Setup > Unit > Add Unit Input the number of units you want to set up in the field shown as above and click Add button to generate requested number of rows for the order types to be added. Requested number of rows will be created to add the same number of different units. Write the name of
the units that you want to set up for the orders of your organization in the
fields beside the numbers. You may remove any
row clicking on the respective Remove button. To remove all the blank
rows click on Remove blank row(s). Click Save
button after inputting all the required units of your organization here. You may cancel the
action clicking Cancel button. |
|
Only Chief Administrator of Majicdoor application for your organization can set
up new users. Please do the following to set up new users: Input the number of users you want to set up in the field shown as above and click Add button to generate requested number of rows for the order types to be added. Requested number of rows will be created to add the same number of users as the picture below. Write the name of
the users or clients of your organization in the fields beside the numbers. You
may remove any row clicking on the respective Remove button. To remove
all the blank rows click on Remove blank row(s). Click Save
button after inputting all the required users of your organization here. You may cancel the
action clicking Cancel button. Here you can create
users only with their basic information. To input detail
information of the users click on User(s) List button in the Confirmation message or go
to Control Panel > Users Profile and search the intended user and go
to edit mode of the respective profile clicking on Edit button in the
row of that user. Note: Before creating user(s), please make sure to read the following section. |
|
User Roles
Do not choose Chief-Admin when you set up a new user unless
you wish to change your own role. Only a new Chief-Admin can change your role.
Mid-Level user can do the following:
Operation can do the following:
As soon as a user is set up, an e-mail is automatically sent to the user’s e-mail with an explanation on how to log on and use Majicdoor. If you have any problem or query, please contact support@majicdoor.com. |
|
Location: Control Panel > Organizations Profile You may find or set two types of organizations in Majicdoor – one is subscribers of Majicdoor and the other one is dummy organizations, not yet subscribed to Majicdoor, created by you to give or take orders in their names and keep track your activities with them. This screen shows a list of both the organizations subscribed to Majicdoor and dummy organizations, if any, created by you. You may search any organization from Majicdoor database and Add to Favorite if you like. You may view organizations profiles clicking on their names from the list as shown in the following screen. You may edit or delete any dummy organization created by you using Edit or Delete button of the respective organization. |
|
Location: Control Panel > Organizations Profile > Add Organization Use this screen to create dummy organizations in your Majicdoor to give orders in the name of those organizations to keep track activities with them effectively. Fill out the required fields in the screen and press OK to create the organization to which you can give orders to keep track the activities or projects in partnership with them. You may also add other organization(s) by sending add request from Majicdoor if they are subscribed to Majicdoor for collaborating with them. |
Location: Control Panel > Organizations Profile > Send Add Request Send add request from this screen to collaborate with any member organization of Majicdoor you are working or want to work with. Upon acceptance of your add request, you will be able to give orders to them or take orders from them through Majicdoor. |
Another responsibility of the Chief Administrator is to set up policies using the following screen on how you want to operate your Majicdoor. Location: Control Panel > Policy Setup |
Admin users can give and/or take orders, allocate tasks and see reports regarding the any project i.e. orders and tasks. Admin user’s home page of Majicdoor i.e. dashboard consists of an inbox of his/her incoming messages relating to orders and tasks, a list of his/her tasks, list of orders given to his/her organization and a list of orders taken by him/her. The lists of orders and tasks also display the status and progress of them by icons. Keep your cursor on the icons to know what its mean. One of the main functions of an Admin User is to give or take orders to his/her own company or to other partner company which is subscribed to Majicdoor. You will get the following screen going to Order & Task > Give Order to Other Company to give order to your partner organization or stakeholder. Go to Order & Task > Give Order to Own Company to give order to your own organization. You will get a similar page like the above. Here the name of your organization will be shown as read-only in the ‘Order by’ and ‘Order to’ fields. You may choose Order Giver and Order Taker from the users list. You may also take order to your organization going to Order & Task > Take Order from any dummy organization you have created internally. This option is used to create order given by other company and take it in favour of your company. Choose Order Giver from the designated users of that company and you may assign any responsible user as the Order Taker from your organization. You may create a task for the order having the conditions
described in the order by checking the box of Make a Task in the page of Order.
You may also create one or multiple tasks using Add Single Task, Add Multiple Task or Add Task from Template after creating the order. For using templates for creating tasks, you must create the templates first using Create Task Template button. To delegate tasks under the order, click Update Allocation button after opening the task to transform the task page into edit mode. The responsible person of the task will receive an email and a message in his/her inbox of Majicdoor. S/he will start the task clicking Update Task button and inputting start date of the task and s/he will update progress of the task on daily basis clicking the same button. To update tasks of the previous days, go to Time Sheet from the menu and select the date for which you want update tasks before clicking Show button to generate the tasks for the selected date. Only Admin users are permitted to update any user’s tasks of the previous dates. Responsible user of any task can reject the task writing a rejection note and clicking Reject button at the bottom of the task page. You may equally distribute the responsibility of a task clicking Distribute Task button and then selecting users from the list that you get. You may also delete any task clicking Delete button after opening the task. Admin user can also complete or close multiple tasks. Admin user can start multiple tasks in one go. S/he may search order. S/he may conduct advanced order search. S/he may search any or all tasks of any user. Admin users are permitted to generate and see the following reports regarding the orders and tasks from Majicdoor. 1. Order Allocation
Report: Go to Order Allocation Report from Report menu. You will get a list of users who are eligible to receive orders. You may see the orders assigned to any user clicking on the View button of the respective row. 2. Successful Orders
Report: This report generates a list of orders that are successfully completed. 3. Failed Orders
Report: This report generates the list of orders that have been failed to deliver within the stipulated date. 4. User Orders Report: User-wise assigned orders along with its status are shown in this report. 5. User Allocation Report This report option is used to see the tasks allocated to the personnel for a specific period not more than one month. Location: Report > Order Task Report > User Allocation Report Give a date range and select weekends, holidays and departments according to your requirements for the report and click Show button. Click on the day-wise man hours to look at the tasks assigned to the respective user on that day as in the above picture. You may look at all the tasks of any user for the given period pressing View button beside the user name. The list of the tasks will be shown like the following picture. 6. Task Update Report This reporting option is used to generate the list of tasks of a department on a specific date. 7. Task Update by User Report This report is to see any or all the users day-wise used man hours against their assigned tasks in a given period. 8. Man Hour Update by Order Order-wise man hour usage and allocation for a specific period is shown in this report. 9. Man Hour Utilization Report: There are many options that you may find in this screen for setting up criteria to generate Man Hour Utilization Report . The report presents both in graphical and numerical formats. 10. Baseline Report This screen is used to generate baseline reports to compare or see variance of planning and status between two baselines of an order or a task. To see this report respective order or task must have been set baselines before any changes made to the planning after setting the first baseline. Baseline concept is all about declaring a plan as a base plan with which one can compare the actual outcome. 10. a) Baseline
Comparison Report 10. b) Baseline
Variance Report 11. User-wise Current Task(s) Report This report is used to generate and see user-wise current tasks. 12. SMS Report You may generate and see reports of task updates by SMS from mobile phones by a user for a specified duration. |
Time Sheet shows you the list of your or any user's started tasks on a particular date and the status of the tasks. This screen is also used to update all the tasks for a specific date. Only Admin users have permission to update any user's task on any past dates from this screen. If you use more than the allocated time for any task, color of the task will be turned red. If any task is not completed even after crossing the delivery date of the respective order, it will show question marks and you will not able to update your used man hour for this task any more. In this situation, if you want to continue the task, you have to contact the order giver for extending the delivery date of the respective order. |
|
A mid-level user is permitted to give and take orders and tasks and create task template. S/he can allocate tasks. S/he can also view the following reports: 1. Task Update by User Report 2. Man Hour Update by Order 3. Baseline Report 4. User-wise Current Tasks Note: Please find the descriptions of the screens to be used by the Mid-level users under Function of Admin Users. |
An operation user can only update his/ her tasks. S/he is not permitted to do any other actions in Majicdoor. S/he is also permitted to view the following reports. 1. Task Update by User Report 2. Man Hour Update by Order 3. Baseline Report 4. User-wise Current Tasks Note: Please find the descriptions of the screens to be used by the Operation users under Function of Admin User. |